Email has been able to take over our work lives and is almost. When you enter your office Monday morning how many emails do receive in your email inbox? What number do you read? How many do actually open?

Although email is a great method to communicate quickly however, we are now beginning to abuse it. We have to step back and rethink the method we use to write emails to ensure they are able to have the impact we really want

Here are 10 suggestions to ensure you get the most from your emails

  1. It is worth the effort to find out about the proper way of email writing.Internet is generally informal. If you’re creating emails for your business, find out whether there’s a specific “house style” for emails or guidelines within your organization.
  2. Don’t send an email if you’re upset or angry!In the telephone, it’s a different story because, even if you speak up about your anger, you’ll have the chance to cool down and settle things with the person prior to the phone can ring off. When you send emails, when you click “send” what you wrote is carved into stones, for as long as the recipient is willing to stare at it. Be sure to “count up to 10” before you send it out. And if it’s a complicated email and send, don’t just send it off, but save it as a draft, and then revisit it later during the day or following morning.
  3. Consider the ideal moment to send your emails.Unless you are really pressing you should not send emails that are scheduled to go out with the start of Monday’s morning to week or “can’t wait to go away Friday afternoon. In the event that your recipient doesn’t possess the patience or desire to fully comprehend what you’re saying.
  4. If you send emails on the weekend or at night it is possible to send an incorrect message regarding the hours you are available, and they may believe that you are available all the time and therefore, they could call at any time!
  5. Many people are concerned about attachments due to the risk they are a source of viruses in computers, regardless of whether they’re using antivirus software.Perhaps someone who isn’t acquainted with you, or hasn’t received frequent emails from you won’t take the risk of opening the email if it contains an attachment. If they’re not sure that they are able to trust you, it’s best to place your text inside your email’s body. You can also contact them prior to sending the email and ensure that they’re satisfied to receive information in the form of an attachment.
  6. The layout of emails should be simple, easy and easy to read.Avoid sending lengthy emails. Write short paragraphs and sentences. The most easy to read is a paragraph of not more than 65 characters. Also, it is important to focus on the main essence of your message and stick the message to a minimum.
  7. The subject line should be clear about the content so that people will be enticed to read it.Spam is still a problem and some individuals receive hundreds of email messages per day. This is why you should be aware of their needs at the beginning.
  8. The majority of people write the way they talk, therefore your style should not be too formal.Use indents and bullet points for lists or other topics.
  9. Make use of the signature option for email for business to include details after your name.It’s a great way for you to convey some words of advertising or useful contact details. The addition of a ‘P.S.’ placed after your name to inform you of an upcoming service or promotion really draws the attention that of someone who scrolls to the bottom of the message.
  10. Be wary of relating with people who speak your own language, but it is not their native language.This is a problem for multinational companies where the company’s languages are English for example, but you’re dealing with individuals from various countries. Do not make fun of people or throw local references or “well well-known” phrases because people who are receiving your message might not know the subject matter you’re discussing.